One connected business.
Four portals. One purpose.
The reason an owner statement can be trusted is that it is assembled from the same records the cleaner closed on her phone that morning. Buying the four surfaces separately would not produce that. They are one system with four front doors.
THE RIGHT VIEW FOR EACH PERSON
Your business.
Connected by design.
Explore the role each portal plays. The current operation provides the working foundation; each new company needs its own setup, access and validated connections.
HOSTPILOT OPS
See the whole operation.
Bring reservation conversations, owner balances and operational finance into a workspace your office can use every day.
- Reservation and conversation context
- Owner ledgers and statement review
- Staff, payroll and operational work
YOUR COMPANY’S ROLLOUT
A clear path
from interest to operation.
We agree the setup before connecting your business. This is the rollout approach, rather than a promise that every integration activates at signup.
- 01
Your company
Confirm your portfolio, country, team roles and the portals you need.
- 02
Your connections
Validate booking-system API access, payment options and messaging accounts. Hostaway is the existing foundation; other adapters need testing.
- 03
Your local setup
Agree currencies, documents and country requirements. TM30 is Thailand-specific; other markets require their own supported workflows.
- 04
Your controlled launch
Review sample records and access with your team before starting. Discuss company branding and custom-domain scope as part of the rollout.
Keep the backbone. Connect the rest.
Keep the channel manager you trust for distribution. Bring the operational work around it together: owner finance, people, field work and guest service. Review the fit with your existing tools rather than replacing the whole stack mid-season.
What a villa operator buys today
8 jobs to connect- You keep thisChannel manager and synced inboxHostaway, Guesty
Hostaway publishes no price at all. Guesty starts from $9 per listing per month — and only on its smallest tier.
- Own billHousekeeping and field operationsBreezeway
No public price — gated behind a sales call.
- Own billDynamic pricingWheelhouse
$19.99 per listing per month, falling to $16.99 between 10 and 49 listings.
- Own billOwner statements and trust accountingUsually a spreadsheet
No licence fee. It costs days of somebody senior every month instead, and it is the thing owners judge you on.
- Own billGuest experience appA separate vendor
Priced separately, usually per property per month. Another login for your team and another bill.
- Own billTours, activities and transfersAn agency, or a spreadsheet of taxi rates
Either you give the margin away to a local agency, or you run it on messages and a price list nobody trusts.
- Own billAccounting bolt-onsA separate vendor
Bought per module — owner billing, VAT handling, exports — on top of the accounting package itself.
- Own billTeam chatA separate vendor
Free until you need history, roles and retention. Then it is per seat, for every cleaner you onboard.
Historical comparison: these vendor figures were checked on 9 August 2026, not today. The linked vendor pages may have changed. This illustrates a fragmented stack, not guaranteed savings or a promise to replace every tool.
What lands on the card instead
2 linesUnchanged. Keep the contract, keep the connections, keep the inbox. Nothing to migrate.
Owner portal, ops console, guest app, field app, rate recommendations, ledgers and statements, owner reporting, tours and transfers, smart-tech catalogue.
A reservation is only the start. Someone must coordinate the work, account for the owner’s money, pay the team and keep the property ready for the next stay. That is the business HostPilot Pro connects.
Follow a single reservation through the system.
Marketing, guest service, property work and owner reporting connected through shared records and review.
- 01Plan the next booking
Find available stay windows, prepare newsletters and advertising, and review budgets before launching through configured marketing providers.
OpsOwner - 02A booking lands
Hostaway reservation sync provides the stay context for guest records, operational tasks and reporting.
OpsGuest - 03The guest gets a link
Stay details, arrival countdown, door code timing and the add-on catalogue for that villa. Anything they book becomes a task and a charge.
GuestOps - 04The work is assigned
Departure clean, pool chemistry, pre-arrival inspection. Each lands on a department board and on one person’s phone.
OpsField - 05The work is closed in the field
Clock-in, photos, completion time, receipts. This is the evidence layer everything downstream depends on.
Field - 06The month closes
Reservations, recoveries, service costs and maintenance assemble into a statement. Staff review the source records and statement before publication.
OpsOwner - 07The owner reads it
Every line expandable to the invoice or the closed task behind it, plus an assistant that explains movement and volunteers what went wrong.
Owner
On top of your channel manager, not instead of it.
Replacing distribution is a migration nobody wants and a risk nobody needs. HostPilot syncs with Hostaway and takes over everything that happens after the booking is confirmed.
Channel connections, OTA rates and content, inventory sync, the booking itself. Hostaway is the one we sync with today.
Tasks, staff, field work, guest experience, tours and transfers, add-on revenue, ledgers and statements, owner reporting, cash.
Your existing website, payment provider, accountant and any pricing tool you already trust.
Being straight about this: Hostaway is the only channel manager HostPilot syncs with today. Guesty and Lodgify adapters are planned and must be tested before availability, so if you run on either one you cannot subscribe and connect this week. Tell us on the call and we will tell you where the queue is.
What’s next.
Explore the next capabilities in the ecosystem. These are separate from the working product; we will confirm scope and availability before including them in your rollout.
- In buildSegregated owner trust accounts
Owner money held in a separate account from the management company’s operating cash, with the ledger and the bank balance reconciling to each other. Today HostPilot records the payout; the bank still moves it.
- NextGuesty and Lodgify connectors
HostPilot is Hostaway-native today, and Hostaway is the only channel manager it syncs with. Guesty and Lodgify adapters are next. If you are on either one, you cannot subscribe and connect this week — ask us where the queue is.
- Not startedConnected smart devices, starting with door locks
Today the smart-tech surface is a catalogue and an install request. Bringing the installed hardware itself into the portal — lock codes issued against a reservation, meter readings on the statement — has not started. Not a single device is connected yet, and the site will say so until one is.